The criteria are written down once
Rent by square meters, payroll by headcount, software split equally. You define the rule and it applies every month, without rewriting formulas in a new tab.
Case studies
SplitQuota
SplitQuotaShared cost allocation with an auditable calculation trail
Replace the fragile spreadsheet: apply rules by square meters, headcount, revenue or fixed percentage across cost centers and generate, in minutes, a report your CFO can check line by line.
What SplitQuota is
Every company with more than one department has bills that belong to everyone: headquarters rent, electricity, administrative payroll, software licenses. Someone has to decide how much of each falls to each cost center and, at month-end, be able to explain that split.
In most places this lives in a spreadsheet only one person truly understands. SplitQuota takes that logic out of the spreadsheet and keeps everything written down, repeatable and visible to whoever needs to check it.
Every value shows its calculation
Next to each allocated value is the formula that produced it. When someone asks why Marketing got that share, the answer is one click away.
The month closes with what was approved
Once approved, the allocation does not change: if something needs to change, you rerun the period with a justification and the approved version stays intact.
The entire allocation in one place
From rule to approved report, every step recorded and visible to whoever reviews it.
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SplitQuota website
The product proposition above the fold, with a sample approved allocation and its calculation trail.
How it works
From entering the expense to the approved report, in four steps.
- 1
Register expenses and cost centers
Enter them manually or import via XLSX. Each center stores square meters, headcount, revenue and a custom weight.
- 2
Define allocation rules
Link each expense type to a basis: square meters, people, revenue, weight, equal shares or fixed percentage.
- 3
Run the allocation
The engine calculates automatically and records the formula used on each line — the calculation trail.
- 4
Approve, publish and export
An approved allocation becomes immutable. Export to XLSX or PDF for month-end closing.
Who it's for
Built for finance teams that allocate expenses across more than one cost center every period — and need to prove how they reached the number.
Controllers and finance managers
Close the month with the calculation trail ready for audit, without redoing spreadsheet formulas.
Controllership coordinators
Apply the same allocation rule every period, without relying on manual formulas in a new tab.
Companies with branches or units
Split rent, electricity, payroll and software across departments by square meters, headcount or revenue.
Holding companies and corporate groups
Allocate headquarters costs across the group’s departments and units, with an auditable report per unit.
What SplitQuota is not: An ERP, accounting system, BI tool or bank reconciliation tool. It is the allocation engine between recording the expense and the final report by cost center.
Explore SplitQuota
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